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A wealth of legislation governs work-related driving & it continues to become increasingly stringent.
It is more important than ever that companies are fully prepared when it comes to their health & safety obligations and to invest adequate time and effort into the tasks associated with legal compliance.
Fleet related legislation is becoming increasing stringent and every company undertaking driving as part of their business activities is at risk. The only way to mitigate the risk and achieve peace of mind is to implement – and, most importantly, to enforce a comprehensive and structured Road Safety policy. This policy should form part of your company health and safety policy, and should set out clear instructions on every aspect of vehicle operation and standards of driving. It may even be aligned with employment contracts, but vitally it must be distributed to, understood by and adhered to by every staff member who drives - even occasionally for your company.If you have five or more full time employees you are legally required to carry out an occupational road risk assessment for any employees who use vehicles for work purposes. This applies whether or not the employee is driving a vehicle owned by the company. Employers who fail to carry out this duty of care obligation could be criminally charged under the Corporate Manslaughter Act 2008 if an employee dies in a work-related accident.
- Interview Senior Directors / Managers- Seize Vehicles- Seize Health & Safety Records- Interview Staff
The ability to demonstrate means:
- Initial risk assessment- Hazardous activities identified- Management strategies to counter these- Training planned and completed- Continual monitoring
In the event of an accident, the police, assisted by the Health and Safety Executive, will carry out the initial investigations. If they then believe there is a case for prosecution they will hand over the evidence to the Health and Safety Executive who will then seek to have the case tried in court.
In the event that an accident involves an employee driving on company business, the police will be looking for the following evidence:
It is for these reasons that a vehicle and driver audit trail is required to show that the policy for employees driving on company business is based on Health and Safety best practice lines. There are numerous Acts of Parliament applying to road transport that set out clear requirements for both employer and employee regarding road-worthiness and safe operation of company vehicles. Legal action has already been taken against companies and their staff in a bid to reduce road accidents and improve health and safety standards in the work place.
A company needs to introduce a process and service enabling a fully audit-able risk management solution, minimising the risk to your employees and other road users and to ensure that you comply with all aspects of both the current and any future legislation that applies to Occupational Road Risk.
The process includes:
The key is to be compliant with all legislation and Government Department advice in terms of car & health and safety policy ensuring that all processes and procedures are robust, followed, managed and audited.
Areas that must are comprehensively covered:
Vehicle Strategies offers a simple on-line solution to this issue.
The system provides a complete audit trail, providing proof to your directors, VOSA, the Police or HSE of what actions have been taken and how you have complied with the legislation. A company can see what improvements have been made. Reports can be obtained from the system, this data can be used to assist in the negotiations with insurers for lower premiums based upon the reduction of the risk.
The system will enable you to manage your drivers and vehicles enabling you to store essential information. A unique system of visual alerts will keep you informed of when MOT's, servicing, vehicle tax renewals etc...are due. The system will also you to automate your fuel and mileage monitoring process. Record accidents & incidents, enabling you to build an audit trail. The system will also allow you to automate the checking of driving licenses.